Proof guideline

DK, NO, SE, FI, PL, CZ, HU, NL, UK, GR, HR and RO use the following steps:

1. Marketing: create the workflow – the status will be "01_created".
2. Agency: upload the proof and change the status to " 02_Proof from agency to country"
3. SMAS, SAC & SAM: proofreading and change the status to " 03_Proof from country to marketing"
4. Marketing: proofreading and change the status to" 04_ proof from marketing to agency"
5. Agency: upload the final proof and change the status to " 05_final proof from agency to country"
6. SMAS, SAC & SAM: proofreading and change the status to " 06_final proof from country to marketing"
7. Marketing: proofreading and change the status to " 07_final proof from marketing to agency"
8. Agency: uploads changes to final proof and change status to "08_ ONLY FOR APPROVAL - from agency to country"
9. SMAS, SAC & SAM: Checks that all corrections from final proof have been done correct and change status to "09_ ONLY FOR APPROVAL - from country to marketing"
10. Marketing: Checks that all corrections from final proof have been done correct and change status to "10_ONLY FOR APPROVAL - from marketing to agency"

Appendix countries (SK, SI and BG) use the following steps:

1. Marketing: create the workflow – the status will be "01_created".
2. Agency: upload the final proof and change the status to "02_Final Proof from agency to country"
3. SMAS + SAC: proofreading and change the status to " 03_Final Proof from country to agency"
4. Agency: upload changes to print proof and change status to "04_ONLY FOR APPROVAL - from agency to country"
5. SMAS + SAC: Checks that all corrections from final proof have been done correct and change status to "05_ONLY FOR APPROVAL - from country to agency"

RS + BA use the following steps:

1. Marketing: create the workflow – the status will be "01_created".
2. Agency: upload proof  for independent pages and change the status to " 02_Proof from agency to country"
3. SMAS + SAC: proofreading and change the status to " 03_Proof from country to marketing"
4. Marketing: proofreading and change the status to" 04_ proof from marketing to agency"
5. Agency: upload the Final proof (both independent + appendix pages) and change the status to " 05_final proof from agency to country"
6. SMAS + SAC: proofreading and change the status to " 06_final proof from country to marketing"
7. Marketing: proofreading only the independent spreads + front/back-page and change the status to " 07_final proof from marketing to agency"
8. Agency: uploads changes to final proof (both independent and appendix pages) and change status to "08_ ONLY FOR APPROVAL - from agency to country"
9. SMAS + SAC: Checks that all corrections from final proof have been done correct and change status to "09_ ONLY FOR APPROVAL - from country to marketing"
10. Marketing: Checks that all corrections from final proof have been done correct and change status to "10_ONLY FOR APPROVAL - from marketing to agency"

Who will receive an email when the status changes (countries):

 01_created:
 02_proof from agency to country: SMAS, SAC & SAM
 03_proof from country to marketing: Marketing
 04_proof from marketing to agency: Agency
 05_final proof from agency to country: SMAS, SAC & SAM
 06_final proof from country to marketing: Marketing
 07_final proof from marketing to agency: Agency
 08_ONLY FOR APPROVAL - from agency to country - from agency to country: SMAS, SAC & SAM
 09_ONLY FOR APPROVAL - from country to marketing - from country to marketing: Marketing
 10_ONLY FOR APPROVAL - from marketing to agency - from marketing to agency: Agency
 

Who will receive an email when the status changes (Appendix countries):

 01_created:
 02_final proof from agency to country: SMAS, SAC, SAM
 03_final proof from marketing to agency: Agency
 04_ONLY FOR APPROVAL - from agency to country - from agency to country: SMAS, SAC, SAM
 05_ONLY FOR APPROVAL - from country to agency - from marketing to agency: Agency

PLEASE NOTE: it is not allowed to add corrections after the status have been
changed!
 

What to focus on – and when?

What to focus on in proof

• S&E check that prices and text are set up correct according to 100% Manus
• Further price adjustments according to Market
• Marketing Check that pages/spreads are made according to templates chosen and according to information from SAC given on HO meeting. Marketing is only checking layout and graphical set up – as Manus is done 100%
• Check all comments from S&E

 
What to focus on in final proof

• S&E responsible for last proof check (offers out/in), and Manus is made for new offers
  • If new offers the rule is: 1 out – 1 in. This means that one offer goes out and a new offer comes in.
• S&E check that all information from proof have been made correct
• If additional changes need to be made. ONLY need corrections (that have commercial benefits for JYSK).
• Marketing checking that comments given on layout and graphical set up in Proof are done correctly, and if offers in/out new photos to be selected and Manus send to agency
• Remember to always add Abbreviation to all comments made in print proof

 
ONLY FOR APPROVAL

• SAC, SMAS and marketing check that all corrections from final proof have been made correct
• No additional changes are to be made

Abbreviations in connection to Final proof

CP: Change price
CT: Change text
CO: Change offer
CL: Change layout
CPH: Change photo
FOC: Free of charge

You will receive an email with a link to the current proof with deadline.

Click on Proofreading:

The current version will be shown on the right - click on page to start proofreading:

Notes

Click on the page to create a note:
Marketing will select the colour of the note.

• Yellow: text correction
• Blue: internal correction in S&E (will not be sent to agency + will not be visible for marketing)
• Red: layout correction
• Green: internal note from S&E to marketing (will not be sent to agency)
   

Every note will be marked with a number.

Show/hide notes:

Show/hide notes:

Copy the text from page:

Mark the text as shown - a new  note will open automatically with  the marked text.
Please check that all text has been marked.

Show/hide the tool panel

Show/hide the tool panel

How to use…

All text must be in a note.
 Only text/correction commented in sticky note will be corrected by the agency.
 Symbols (arrow/box/cirkel) must only be used combined with a sticky note.

 Sticky note: "Move the graphic to…"

Export notes and comments:

Open with notepad.
 

Download PDF with notes

Click on Export PDF.
Save or open the PDF

When you download the PDF in Adobe Reader, you need to change the page display to view the correct page setup: View->Page Display-> mark "two-up continuous" and "Show cover page during two-up".
Then you don't have to print the PDF file :-)

When all comments have been added to a page, MARKETING will change the colour of the page.

When the page is approved with no comments GREEN:

When there are comments for the page RED:

Proof done by:
 When you are done adding notes, you can set your mark to tell other proofreaders that you are done with the proof reading:

From Dashboard:

Click 3 dots in the end of the proof and select edit item:

The users that are done with the proof will be visible in the dashboard overview for other users of the proof to see:

Remember to change status.

From proofreading:

From dashboard:

PLEASE NOTE: it is not allowed to add corrections after the status has been changed!

Choose workflow:

• CP-country: DK, SE, NO, FI, PL, HU, NL, UK, CZ, HR, RO, BA, RS, GR, BE
• CP-appendix: SK, SI, BG
   

When you choose the correct workflow, the new status will be shown in new status.
 You can write a comment if necessary.

Click OK, and an email will be sent to the next responsible person.

How to find a proof without a link in an email
Find PROOF link on JYSKnet on Adm. & SAP Tools.

1. Click on list to reveal side panel
2. Click on the map icon "Modules" to show modules
3. Click on Proof/OldProof

Search for a proof (CAMPAIGN PAPER):
Name: month-paper number
 Choose country
 e.g. 0401 (JNL April 4)

Search for a proof (ADD):
Name: AD-Country number year-start date
 e.g. AD1011 20120223

Notes in proof

Delete = DL

Insert=ADD (remember to write where)

Change of offers= Out/In (see Manus)

Photo corrections: If an incorrect photo is found during revision, the comment should be more than just 'Incorrect photo'. Explain, for example, what is wrong + enter article number and name.

Text corrections In new text 

Correction in the text or price
REMEMBER IN/OUT!

To make sure there is no misunderstandings
when the agencies should make the corrections
– please only one correction per note.

 If there is more than one correction in the promotion text, the whole text must be renewed in one general sticky note.

Insert new sizes (for appendix sizes)

– If you only have corrections for the prices please specify this in the note.

Create a new workflow (Marketing will create workflows for all the papers)

Click on Add 

Afterwards, click on Fields and fill in the fields as shown below:

Name: Campaign-Sales organisation year-month-Paper number

E.g. June 1 DK:
CP1001 20120601
April 3 PL:
CP1005 20120403
JDK: CP1001
JSE: CP1002
JNO: CP1003
JFI: CP1004
JNL: CP1009
JUK: CP1011
JPL: CP1005
JCZ: CP1006
JHU: CP1007
JSK: CP1008
JSI: CP1010
JHR: CP1013
JBA: CP1014
JRS: CP1016
JUA: CP1007
JRO: CP1018
JBG: CP1019
JGR: CP1020

Select the country.

Approvers: For all countries / media there is an approver group. When you choose an approver group the fields will be filled in automatically.

Fill in all the deadline dates for the all workflows.
(To make it easy: The date can be written e.g. 050209 – without hyphen)

Click on "Workflow" to select the workflow.

CP country: DK, SE, NO, FI, PL, HU, NL, UK, CZ, HR, BA, RS, GR, RO
CP appendix: SK, SI, BG

Status will always be 01_created when you create a new workflow.

Edit – Change the dates

If you need to change the dates in an existing workflow, you change the dates and choose the workflow "Send update", and then an email will be send to the persons in the approver group.

If you need to change the dates in an existing workflow, you change the dates and choose the workflow "Send update", and then an email will be send to the persons in the approver group.

Attach file in Edit: